Managing ACEP Records
Last updated
Last updated
This section is only for National Administrations or Approving Competent Authorities who deliver and audit the ACEP records.
The first step is to get your National Authority or Approving Compenent Authority setup with the BIC, please to start this process, and enable logins to the ACEP platform.
Once you are logged into the ACEP platform you will see the the Audit Diary screen, this allows you to see upcoming Audits under your administration and easily follow up with the container operator to arrange the audit. The container operator will receive an email reminder at the start of a year with upcoming audits, as well as 6, 3 and 1 month before the date. From this screen you can easily view the details of the ACEP's requiring an audit.
Click 'create new ACEP' link at the top of the screen to add a new ACEP record to the database. You will need to select the container opertor from the drop down list and then click create. If the container operator is not available please contact the BIC, the list automatically populates for those operators with a valid BIC Code, in some cases such as domesticated container operators will need to be added as an ACEP operator.
To create the ACEP record you simply enter the ACEP number (assigned) and the date of delivery for the ACEP into the form below
If the container operator has more than 1 ACEP you can click the 'Add New' to add multiple ACEP's to their account. You can also set the next audit date, by default this will be set to 5 years (or the default audit period advised to BIC for your administration during setup). The date of the audit can be changed to suit at anytime.
You can also setup the contact for the container operator, doing so allows them to receive reminder emails when the audit is due and allows contact from the website without sharing their email.
When the next audit date approaches and you have performed the audit according to your requirements, you can log the audit which sets the next audit date reminder and creates an audit history. To do so find the ACEP record you wish to add an Audit to, and at the bottom of the screen you will see the Audit section
The Next Audit Date (Estimated) will be filled in, once you click 'Submit' this can be changed if necessary. Clicking the Audit History screen will show the list of audits for the ACEP record.
If an ACEP is no longer in use or required then it is possible to invalidate the ACEP record, to do so find the ACEP record you wish to remove, and next to the ACEP record there is an 'invalidate' option, this specifically invalidates that ACEP, to perform this for a container operator where there are multiple ACEP and you wish to removethem all, you can click 'Invalidate ACEP Group' at the top of the page. Note this will remove ALL ACEP records.
Once a record is invalidated it is removed from the database and cannot be retrieved, the ACEP is no longer searchable on the ACEP platform.
In the event that a merger or acquisition takes place you may wish to transfer the ACEP record to another container operator, this can be done in 2 ways, the first is for all ACEPS against a container operator and you will find the 'Transfer ACEP Nos' at the top of any ACEP record page, the second is to transfer an individual ACEP record and this can be done similar to the invalidate option, against the individual record.
Clicking the 'Transfer' button will ask which container operator you wish to transfer the ACEP to, select from the derop down and the ACEP record will be transferred to that container operator.
